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The Ashland Schools Foundation is pleased to announce that we will be continuing our Impact Grant program for the coming school year. ASF Impact Grants are awarded to teachers for innovative and enriching classroom-based projects that directly engaged students. These funds are budgeted by school based on enrollment estimates and each school's total grant package. This will ensure that each school site has their own grant fund to use towards these grant projects.


Application Deadline for first round of grants:  Monday, Sept 24, 2018 - midnight
Application Deadline for second round of grants: Tuesday, Feb 19, 2019 - midnight

 

Click here for downloadable forms 

including the Guidelines and Instructions appearing below.

 


  

 The Ashland Schools Foundation is dedicated to supporting educational enrichment activities for public school students in all schools at all grade levels.
 
2018-19 IMPACT GRANT GUIDELINES
 
 

Definition of ASF Impact Grants:
 
The Ashland Schools Foundations awards Impact Grants to teachers to implement special projects that directly engage students in innovative and enriching classroom-based ideas for which no other district funding is available. These grants are meant to be classroom-based (but are not limited to the classroom environment), and are not intended to be funding for school-wide programs.  Funded by hundreds of community donors, Impact Grants are awarded by the Board of the Ashland Schools Foundation upon the recommendation of the Grants Committee, which consists of ASF Board members, parents, teachers, and community members who serve as representatives of the Ashland community and ASF donors.
 
Eligible Grant Recipients:
 
  • Grant applications must be written or sponsored by a certified teacher. Certified employess, parents, students or others may generate ideas for grants, but the applicant must be a teacher.
  •  Each grant applicant is eligible for funding of one grant in the fall, and may apply for unlimited grants in the spring, provided funding is available.  Priority will be given to applicants who have not been funded yet that school year.
     
Eligible Grant Activities:
 
  • Projects that directly engage students and enhance educational activities. 
  • Grants may involve a single classroom or multiple classrooms, but are not intended for full school projects. Exception: Because of their small size, John Muir and Willow Wind CLC may be eligible for some school-wide projects.
  • Equipment purchases must be an integral part of a specific grant project.
    Exception: Special ed classrooms may apply for equipment without a project.
  • Funding a “repeat” grant for more than 2 years is at the discretion of the committee.
 
The following are not eligible for funding through the Impact Grant process:
 
  • Projects in which the grant request portion begins before funding has been approved.
  • Individual student projects
  • Staff development, school staff positions, or projects involving day-to-day running of the school
  • Food, unless it is used as an integral part of the grant learning activity.
  • Textbooks or textbook replacement.
  • Transportation expenses.
 
Note: hourly rate for personnel should not exceed $25/hour and will be assessed an additional 10% for payroll expenses.
 
Please see the list on page 2 for Grant Review priorities

Grant Amounts:
 
The maximum grant amount for a single classroom is $500.  Multi-classroom projects may be awarded more than $500, up to a maximum of $1000. No grant will be awarded more than $1000.
 
Each school has grant funds that are dedicated for grant applications from that school. These funds are distributed taking into account the enrollment of the school, the cost of educating students as they grown through the system, and other grant funds they receive from ASF through our other grant programs. 
 
AHS                $5000
AMS                $3750
Bellview           $1750
Helman            $1750
Walker             $1750
John Muir          $ 750
Willow Wind     $1250
Total              $16,000
 
 
If schools submit grants for more than their allotted budget, principals will rank grants by school priorities. Grant funds remaining in a school’s budget after awards during the second round, will be awarded to other schools who have eligible grants but no funds remaining at the end of the second round.
 
Application Due Dates, Review of Applications and Awarding of Grants:
 
It is recommended that, if possible, teachers should submit grant applications in the fall to allow equal consideration with the other applications from their school. There are no guarantees that funds will be remaining for the winter deadline.
 
  • Fall Grant applications must be submitted electronically, and are due to ASF by midnight Monday, September 24. Grants to be implemented at any time during the 2018-19 school year will be considered. All grants must be approved by your Principal.
  • The Grants Committee will review the grant applications by October 2.  Recommendations will be made to the ASF Board at the October 3 ASF Board meeting.
  • Grant applicants will be notified of their funding status by October 5.
  • Availability of funds will be based on when the District Office has completed their coding – hopefully within 2 weeks of notification.
 
If all funds are not awarded in the October grant round, there will be a second application round with applications due midnight Tuesday, February 19, 2019. The Grants Committee will review these grant applications and recommendations will be made to the ASF Board at the regular March 6 ASF Board meeting, notifying grant applicants of their status by March 8. We will attempt to have funding available upon notifiction to teachers (provided the District Office completes their coding of funds).
 
Grant applications will be reviewed on following list of priorities:

 
  • Student–centered project that enriches students’ education
  • Engages students in interactive, hands-on experiences
  • Involves at least one entire class or class-sized group of students
  • Applicant is a teacher
  • Grant application completed fully and correctly. Evidence of good planning,
    grant project explained fully and clearly
  • No other district funding exists for project, or not enough to complete the project
  • Approved by the principal
  • Evidence that project addresses class or school-wide goals; curriculum areas addressed clearly
  • Personnel does not exceed $25/hour
  • Does not exceed maximum grant amount
    ($500 single classroom, $1000 multi-classroom)
  • Budget clear and inclusive and supporting documents/web links attached or included.
  • PR opportunities clearly indicated with adequate time to make contact
  • Engages community members, if appropriate
  • Evaluation process simple and clear
 
 

 
 
HOW TO APPLY:
 
Applications will only be accepted electronically.  The application should be emailed to asf@ashland.k12.or.us. Application forms will be e-mailed to all teachers and may be found in the grants section of the ASF web page:  http://www.ashlandschoolsfoundation.org/.
 
It is recommended that grant applicants read the list of grant priorities (page 2 of this document) to prepare your grant for review by the committee.
 
Regarding Purchases & Grant Personnel:

Grant purchases will be processed through your school office, following district policy.
Personnel must go through the hiring process at the district office to determine if they are an independent contractor or will be a temporary employee. Except under special circumstances, personnel will be paid at an hourly rate determined in your negotiations with them…
with a maximum of $25 per hour (10% will be assessed in your budget for payroll costs). Fingerprinting costs, if needed, will be covered by ASF outside of your grant funds.
 
To complete the application:
 
  • Open the files “ASF Grant App 2018-19” (WORD) and “ASF Grant Budget 2018-19” (EXCEL)
  • Use the “Save As” option under the “File” menu and save the files in your C:\ drive
  • Type information directly into the forms:
 
  1. Complete the Grant Application Summary & Description (Parts A & B)
  2. Sign the application (Part C) with your electronic signature or type name in space provided.
  3. SAVE the document to your C: drive.
  4. Complete the ASF Grant Application Budget – gather supporting documentation SAVE!
  5. Email both files to your principal for electronic verification of his/her concurrence with the grant application (Part D).  Ask him/her to email the signed application and budget form to the ASF office, and to copy you on the email so you will know the application was submitted to the ASF by the deadline.
  6. Save the returned signed files in your C:\ Drive as the final copy.
  7. Send supporting budget documentation that is not electronic to the ASF Office at AMS through the courier with a printed copy of your budget (printed application not needed).
 
If you have any problems or questions with these procedures, please contact ASF.
 
Questions may be emailed to asf@ashland.k12.or.us or asked by calling 541-482-8197.


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